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How Much Does It Cost To Develop School Management Software | Here Is Complete Guide, Time, Features & More

author Written by Shikha Sharma on May 06, 2022 | Updated on: Jun 14, 2022 750

School management software is the easiest way of managing school operations and it provides the best admission experience to the parents and students. One of the best things is that it keeps an accurate record & connects with parents and staff.

Managing a school is not an easy task, here we need a school management system software. This software is designed to help management with their daily and long-term tasks. According to GlobeNewswire, the school management system software market is forecasted to reach the $8.5 billion mark by the end of 2025. This is just for the USA’s market; the global market will be double the size and has much more potential. 

school management system software forecast

But the thing is, most schools are still unaware of this technology. Thus, this technology has a growing scope as well as for the schools.

How Does School Management Software Work?

School management software platforms are developed to fulfill the various day-to-day needs of school management. Here, this software work with academic as well as administrative work based around the school’s operations. It includes attendance and fees payment, keeping the detail of every student, effectively. In a simple way, we can say that school management system software takes responsibility for day-to-day activities.

Features of School Management Software

Features of school management software

Features are the backbone of every software, which also includes smart school management solutions. If you are looking for school management software or an app, it is a perfect place to make your school management app, but you have to add some good features.

The first thing that you should know about this platform is that it can be divided into three different parts. These are

  • Student panel
  • Teacher panel
  • Admin/Management panel

Let’s discuss this in detail

Student Panel

As the name suggests, this is specifically for the student. Here, there are multiple features involved and it handles a lot of school-related work. like-

  • It can update the Attendance
  • It allows Homework submission
  • The software has a feature for Assignment receiving and submission
  • Students can check the timetable
  • Leave application can be made via this software
  • Results can be checked by students
  • Real-time communication

These are the main features of the student panel. The fact is these features automate various tasks of a day efficiently and effectively.

Teacher Panel

The teacher panel is exactly what its name tells and it enables to simplify and do a lot of operations related to the student. It creates new activities-

  • Online school management software allows teachers to manage student attendance.
  • Teachers can approve or deny a student’s leave application
  • This software allows to assign assignments to students and check submitted assignments
  • Teachers can update and modify time-table
  • Online notes can be uploaded by teachers
  • Real-time communication

Admin/Management Panel

Admin panel or school management panel is an important component of a school management solution. Alternatively, the admin panel offers superior management to school faculty to supervise all the activities.

Some quality features this panel provides to school faculty are -

  • The admin dashboard allows viewing all the different activities and information
  • Admin can check student and guardian detail via the software
  • The software also supports an effective fees management
  • Admin can look at the details of the teacher's performance


Also read: What is UAT (User Acceptance Testing): A Details Guide


Types of School Management Software

Different educational institutes have different needs. If you want to build a school management software, then you have to know about these different types of management software.

In this section, we will see the different types of school management software.

Free School Management Systems 

There are lots of free school management software available on the internet. Also, it is known as open-source school management systems, these are open to everyone to use. Few of the popular free school management systems are -

  • Lightspeed Platform
  • MyClassCampus
  • G2 Deals
  • Org Education Cloud
  • OpenEduCat
  • Cluster

Vendor-Based School Management Systems

These are the different types of school management software. It is like half-baked solutions that are modified as per schools’ needs. Vendors offer a lot of choices if it comes to modules and they also provide professional support which can be worthy deals based on school management’s requirements.

Custom School Management Systems 

Custom school management software is one of the best deals in the bunch. Here, as the name implies, you get custom school management software and it is completely built around your specific requirements.

This is a good choice if your school management has some unique requirements. 

One of the main benefits of School Management Software is that higher-authority management can add features as per their requirements. This can help management to handle the future scenario or may be prepared in advance for upcoming events.

The Benefits of School Management Software

Benefits of school management system software

The top benefits of school management software providers to the school management are -

Better Record Management

There are lots of records if we talk about schools, it includes student grades, fees and every detail of student. And if we do it in the traditional manner, this would mean a lot of paperwork and document management.

Improved Examination Management

There are lots of stuff involved in the examination, but the primary goal here is to demote unfair tactics. A school management software solution can be effective here as you can trace the bad-doing and take quick decisions to prompt superior examination management. 

Secure Fees Payment

School management software comes with payment gateway integration. It allows the guardians to pay the academic and other fees to the school via software. It is a quite beneficial feature for both school and the parents.

Homework Management

Using this software, teachers can draft, distribute, and manage student(s) homework with remarks and other features. Students can submit their homework, and teachers can access & also assign the same via the software.  

Simpler and Faster Admission Process

School enrollment and administration software allow for a faster, simpler, and a lot smoother admission process. This feature highly improves many functions of the school management.


Also read: Kiosk Software Development- for Hospital, Tickets System & Retails Industry


Significant Steps To Design School Management System Software

Steps to develop school management system software

It is a common question. And, if you have the same question in your mind, you are at the right place. 

There are many different steps involved in this, let’s start with step one-

Requirement Audit

The first step is conducting a requirement audit. The audit process is manual in nature whereby a team is designed which analyse the requirements of the school management and noted them down. It is the information gathered here, that is used later down the development process.

Technical Stack

If you have decided what your needs and requirements are, it’s time to decide upon a technical stack. You can say the technical stack is the core element that helps in the design and development of school management software. Generally, tech stacks are the frameworks, programming languages, and databases used to support the design and development phases. 

Some of the popular development stacks are-

  • MEAN Stack Development
  • LAMP Stack Development

UI/UX Design

UI/UX design of school management software refers to the experiences that the school community may feel seeing the interface of the software. The suggestion to make school management software up-to-the-mark is to focus on creating a simple, easy-to-understand, and user-friendly interface keeping each aspect of the community in mind. 

School Management Software Development Process

The process of school management software begins when everything is put together. Idea, blueprint, manpower, money, etc. The school management software undertakes the coding process. They will be developing everything to your specific needs and as per your needs.

Testing Process

The next step after the development process is app testing. To achieve the harmony of testing, it is put into a live environment where it is tested for errors and bugs. This step is important as it traces for any errors, or bugs, and provides a scope of improvement in-app. If any type of error is found during testing, it goes for the solution part. And after a successful testing result, the process moves to the next phase.


Deployment is the last phase of school management system design and development that a developer may be involved in. In this, bespoke software is delivered to the client's requested method. 


Also read: Real Estate App Development - Time, Cost & More


Cost of Developing A School Management Software

If you are developing school management software for a single platform cost lies around $10,000-$15,000 and for both iOS and Android platforms it will cost you around $20,000-$30,000. However, the school management app development cost can vary based on factors.

Some of these factors are 

  • Features
  • Complexity
  • Size of the software
  • Location of the developers
  • Project specifications
  • Testing process

The aforementioned factors can affect the school management software experiences to a great extent. However, the cost depends on the type of solution you choose. On the off chance, free school management software is free of cost. Then the vendor-based and custom ones are more expensive in ascending order.


School management software is basically quite helpful for schools as it automates various day-to-day tasks. Based on the requirements, the school owner can develop a custom app and software for better school management.

Well, designing and developing bespoke software for school management is not easy at all. I highly recommend consulting some reputed and reliable school management software development company that will guide you in detail and help you achieve your software idea, precisely. 

Found insightful

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Shikha Sharma
Shikha Sharma received a Master's degree in Computer science and now she is working as SEO Executive at Xtreem Solution, leading iPhone App Development Company. She loves to write about trends in mobile apps, iOS, Android, react native, flutter, cross-platform, web technology and digital marketing trends. Her professional interest is focused on grabbing Knowledge. Apart from this, she is a coffee lover & nature lover. She loves to read books and also crazy about photography, travelling, adventure trips and pastel rainbows.

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